6350--Electronic Card Access Control System

This Sources Sought Notice is for The Central Virginia VA Health Care System, Department of Veterans Affairs: 1201 Broad Rock Blvd, Richmond VA 23249
to determine sources for ELECTRONIC CARD ACCESS CONTROL SYSTEM.
This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. This is not a request for bids, quotes, or proposals. All responsible sources must submit a capability statement addressing their capabilities, capacity, place of manufacture, and location which shall be considered by the agency.
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This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.
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Interested parties submitting a response to this inquiry must include the following information:
Capability statement
Name and address of company
NAICS Code
SAM.gov UEI number
Business size (large, small, VOSB, or SDVOSB)
Place of manufacture (if the requirement involves supplies)
Identify applicable socioeconomic categories and any pertinent information which demonstrates the firm s ability to meet the above requirement
An authorized distributor letter if the interested party is not the manufacturer
Work includes:
Removal of existing Securitas hotel-style locking systems.
Installation and programming of new electronic access control systems for:
Guest rooms
Office spaces
Perimeter doors
Integration and programming to enable staff to create, replace, and manage access cards.
Implementation of monitoring/reporting features for security tracking.
Any patching and cosmetic touch-up resulting from equipment removal or installation.
5. Specific Tasks.
Pre-Installation and Site Preparation
Contractor to schedule and coordinate access to all designated work areas during normal business hours (Monday-Friday, 8am 5pm).
Contractor to verify existing infrastructure and electrical receptacles.
Owner to provide 120 VAC 60 Hz electrical receptacles at designated locations, all conduit and electrical stub-up, provision of mounting space for equipment, battery backup and surge protection, access to wire chases and above ceiling areas, phone lines for device communication), network ports and IP address for access control panels, and interface with fire alarm system.
Removal of Existing Systems
Safely remove old Securitas hotel-style locking hardware and components from guest room doors, office spaces, and perimeter doors.
Installation of New Access Control System
Install new electronic card access, locking hardware and associated components on all identified doors.
Install piezo sounder and relay boards as required for system operation and security features.
Troubleshoot and restore power to control units as necessary.
Programming and Testing
Program access control panels, card printers, and enrollment stations.
Test system functions, including card issuance, access logging, and monitoring features.
Adjust system parameters to meet VA security requirements and operational needs.
Training
Provide training to VA Fisher House staff on system use, card creation, access monitoring, and troubleshooting.
Documentation
Furnish technical documentation on installed systems, including user guides, maintenance procedures, and as-built schematics.
Work includes:
Removal of existing Securitas hotel-style locking systems.
Installation and programming of new electronic access control systems for:
Guest rooms
Office spaces
Perimeter doors
Integration and programming to enable staff to create, replace, and manage access cards.
Implementation of monitoring/reporting features for security tracking.
Any patching and cosmetic touch-up resulting from equipment removal or installation.
5. Specific Tasks.
Pre-Installation and Site Preparation
Contractor to schedule and coordinate access to all designated work areas during normal business hours (Monday-Friday, 8am 5pm).
Contractor to verify existing infrastructure and electrical receptacles.
Owner to provide 120 VAC 60 Hz electrical receptacles at designated locations, all conduit and electrical stub-up, provision of mounting space for equipment, battery backup and surge protection, access to wire chases and above ceiling areas, phone lines for device communication), network ports and IP address for access control panels, and interface with fire alarm system.
Removal of Existing Systems
Safely remove old Securitas hotel-style locking hardware and components from guest room doors, office spaces, and perimeter doors.
Installation of New Access Control System
Install new electronic card access, locking hardware and associated components on all identified doors.
Install piezo sounder and relay boards as required for system operation and security features.
Troubleshoot and restore power to control units as necessary.
Programming and Testing
Program access control panels, card printers, and enrollment stations.
Test system functions, including card issuance, access logging, and monitoring features.
Adjust system parameters to meet VA security requirements and operational needs.
Training
Provide training to VA Fisher House staff on system use, card creation, access monitoring, and troubleshooting.
Documentation
Furnish technical documentation on installed systems, including user guides, maintenance procedures, and as-built schematics.
Salient characteristics:
Functions to be performed:
Purchase replacement Access Control System for the Fisher Houses 1 and 2
Performance required:
Replacement Access Control System is required for Fisher Houses 1 and 2.
Essential physical characteristics; Dimensions (if applicable): must be/have:
Check-in Stations
Maximum 2
Basic offline.
Server
Device Kit
Portable
Handheld
Supports RFID and Bluetooth
Compatible with Vionline and Vostio platform
Radio Frequency Identification (RFID) key fob
2k Blue
Multi-application
Smart guest key fob
EAL 5+ Common Criteria Certification
Waterproof
No battery required
Backward compatible
Upgrade to 128-bit AES security
Secure end-to-end communication channel for over the air
RFID Key fob
4k Black
128-bit AES Encription
Programmable
Industrial grade plastic
Waterproof
Encoding of multiple applications
Non-pritable
RFID Construction Keys
Supports card types:
Mifare UL EV1
Mifare UL AES
Mifare Plus EV1/EV2 (2K/4K)
Desfire EV2 (4K/8k)
Desfire EV3 (4K/8K)
320 x 240 Color Display
Audio user feedback
Touch interface
Mounting: horizontal or vertical
Supports systems:
Vostio
Visionline from version 1.30 or higher
Ethernet (RJ45 Connection)
RFID Encoder
With cables
Radio Frequency (RF) Network Equipment
Enterprise Solution
Lockset
Classic Straight Satin Chrome
Right hand (RH)
Without cylinder hole
Lockset
Classic Straight Satin Chrom
Right hand reverse (RHR)
Without cylinder hole
Lockset
Classic Straight Satin Chrome
RHR
Without cylinder hole
Lockset
Classic Straight Satin Chrome LH
Without cylinder hole
Exterior Remote Option Plate
Remote Reader Rain Shield
Single gang
Dimensions: 5 29/32-inch x 4 3/32-inch x 3 5/32 inch
Black
Surface mount
High impact, UV-Stabilized or durable ABS plastic
Guards against rain, snow, dust and direct sunlight
Remote Reader Side Mount
With Hood
Snap on frame
Flush mount
Heating element for optimal operation in cold environments
Diverse reader technology
Backward compatible
Online functionality
Remote audit trail
Remote cancellation of cards
Lockout/block entire user groups
Remote Controller
4G RFID
Gateway and cable
Supports RFID credentials and mobile access
Floor-level or zone-specific access control enabled
Power Supply
Supervised
12/24 VDC
4 amps
Battery Backup for Power Supply
24V
4 amp hours (AH)
Gel cell
Strike Screw Combo
Stainless Steel
8-32 x ¾ inch
Philips head
Dust box for American National Standards Institute (ANSI) Strike
American National Standards Institute (ANSI)
Measurements: 1 ¼ inch x 4 7/8 inches
Custom OS Cover Plate
Custom Inside Cover Plate
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All responses shall be submitted no later than Friday, 08/28/2026, by 09:00 AM EST.
Responses shall be emailed to: Tiara.White@va.gov. When replying, please include Sources Sought 36C24626Q0979 to ensure the email is reviewed in a timely manner.